Web conference service 

You are a Technical Body (TC, SC, WG, Workshops), a management or a technical group with CEN or CENELEC secretariat and wish to organize Virtual Meetings.

CEN and CENELEC offer you a free access to web conferencing facilities.

The ZOOM account that you will receive is a personal account which is not limited in time (apart from the account disabling criteria as specified below) , you will therefore be able to organize CEN or CENELEC meetings without introducing a request to the CEN-CENELEC Management Center (CCMC).

The use of the web-conferencing service is free of charge and includes the use of VOIP (Voice over IP) facilities available for most of the European countries.

Eligibility

People/roles eligible to get a CEN-CENELEC Web Conferencing account :

As of 1 April 2020, eligible roles to get a CEN-CENELEC Web Conferencing account will be as follows:

  • Active Secretaries, Convenors, and their Assistant and Acting Secretaries + Support Teams (TC, SC, WG level)
  • Active Chairpersons and their support teams

Notes :

  • Web conferencing accounts can only be obtained for committees and working groups administered by CEN and CENELEC.
  • A Web Conferencing account is only needed to host meetings, or to schedule meetings on behalf of someone else.

How does it work in practice?

Web Conferencing account creation :

Eligible persons may request a CEN-CENELEC Zoom account at webconf@cencenelec.eu indicating:

  • Your name and Email address
  • The organization (CEN or CENELEC)
  • The reference of the TC(s) and your eligible role in the TC(s)
  • If you already have a Zoom account in another organization (ISO, IEC or other)

You will receive a Zoom welcome message asking you to Activate your account. When your account is activated, you may Sign-In to the system and access your personal page.

Notes :

  • Please do NOT sign up directly with Zoom as you will only get a free basic Zoom account limited to 40-minute meetings.
  • CEN-CENELEC Zoom accounts can only be assigned by CCMC.
  • If you already have a Zoom account in another organization (ISO, IEC or other), and want to host Zoom meetings for CEN or CENELEC, please notify webconf@cencenelec.eu. You will receive instructions on the rules to follow to organize CEN/CENELEC meetings.

Web Conferencing account termination :

A CEN-CENELEC Zoom account will be systematically disabled:

  • When the person does not have eligible roles in CEN-CENELEC anymore
  • When the person did not organize any Zoom meeting during the last 12 months

Scheduling a New Meeting :

In the web interface :

  • Access the CEN-CENELEC landing page at : https://cencenelec.zoom.us/
  • [Sign In] to your Profile page
  • Select “Meetings” in the Navigation Menu, and click on “Schedule a New Meeting

In the Zoom Client :

  • Click on the [Schedule] button to create a Meeting and enter all relevant information.

Quick Guide and Help documents and Zoom Support

  • CEN-CENELEC Quick Help to Zoom meetings
  • CEN-CENELEC Quick Guide to Zoom meetings

Extensive information and documentation about Zoom can be found at https://support.zoom.us/hc/en-us (Knowledge Base, Documents, Videos & Training).

Any questions and/or remarks? Please contact us by email.